Warden Duties

Floor Warden

Emergency functions

On sounding of the building evacuation alarm the Floor Wardens shall:

1. Don a yellow helmet
2. Enter each accessible room including toilets and direct occupants to leave the building. Do not open doors which have hot handles or smoke coming from under door
3. Direct the Special Duties Officers to start prescribed duties
4. Report to the BEC on the state of evacuation of their floor
5. Take direction from the BEC
6. Prevention of re entry to building

Non-emergency functions

The Floor Warden shall report to the BEC:

• any obstructions to egress routes within building
• local changes in the use of the building, hazardous goods or equipment, or members of the emergency evacuation team;
• fire isolating doors which are prevented from closing unaided;
• faulty or missing fire extinguishers
• Staff undertaking duties as emergency personnel may be exposed to human products where there is a risk of transmission of disease. Staff volunteering for these duties may be required to receive vaccination through Student Health.
  

Building Emergency Controller (BEC)

Emergency Functions

On sounding of the building evacuation signal, the BEC shall:

1. Don a white BEC Warden helmet
2. Proceed to the building emergency control station (usually at the Fire Indicator Board)
3. Check the Fire Indicator Panel (FIP) and take reasonable steps to ascertain the cause of the alarm. (e.g. send a runner to the location.)
4. Ensure that Security has been contacted on x46666
5. Establish and maintain contact with the University Maintenance Officers in attendance who have responsibility for the control of services (gas, water, and electricity)
6. Receive reports from Floor Wardens or Section Wardens on the state of evacuation of their areas of responsibility
7. Direct the Floor Wardens to:
   • remain at the control point, or
   • go to a floor which has not been evacuated, or
   • proceed to the Assembly Point
8. Maintain control over the evacuation procedures until relieved by the Senior Public Authority Officer
9. Advise the Senior Public Authority Officer of the state of evacuation of the building, and liaise with the officer until the termination of the emergency
10. When the emergency is terminated:
• Inform the building occupants at the Assembly Point to return to the building;
11. Prepare a brief written report based on Evacuation Checklist (Appendix A) and forward to the Risk Management Office.
12. Convene a debriefing meeting of the Emergency Evacuation Team and relevant personnel to assess and improve procedure.
13. Inform Maintenance of any problems that may be maintenance related, e.g.. failure of systems, unsafe conditions, etc.
14. Implement recommendations from the meeting.

Non-emergency Functions

• Modify the University model emergency evacuation procedures for the building, and document the procedures in the Building Emergency Information Book. This book must be updated annually.
• Determine the appropriate structure for the building ECO.
• Appoint all members of the building ECO and arrange replacements as occupancy of the building changes, in consultation with the appropriate Dean, Head or Senior staff within the building.
• Maintain a register of current members of the building ECO.
• Coordinate the training for new members of the Building ECO as they are appointed, in cooperation with the Risk Management Office.
• Report obstructions to aisles, passageways, stairways and fire exits, and take such action as they are able to correct the problem. Refer to section 6.5 of EHS Manual for clear corridors policy.
• Nominate times and dates of at least one emergency evacuation drill per year for each building.
• Prepare and mount notices regarding evacuation procedures and the duties of occupants in the event of an emergency, in consultation with the Risk Management Office.
• Determine the most appropriate evacuation routes for the building and ensure that Floor Wardens advise occupants accordingly.
• Report overcrowding of rooms to the person with management and control.
• Maintain the Building Emergency Information Book in buildings with a Risk Rating 1, ie have Dangerous Goods or large numbers of staff or students, developed with the Risk Management Office, including a record of dangerous goods and equipment in the building. Copies of all amendments must be sent to Security Office.
• Determine the Assembly Point location in consultation with the Risk Management Office, and take steps to make occupants aware of the location.
• Construct a plan of action to deter persons from entering the building after the alarm has sounded (e.g. delegate staff to stand at entrances to prevent entry).
• Prepare an evacuation plan for the lecture theatres, class rooms and teaching laboratories and implement action items (Evacuation of lecture theatres, classrooms, and teaching laboratories.)

Responsibilities:

• develop and maintain appropriate building evacuation procedures
• appoint, in conjunction with management, members of the emergency control organisation for the building
• maintain a register of current members of the Building ECO
• ensure that such persons receive training in emergency procedures
• undertake control of all emergency situations until relieved of duty by other emergency professional such as MFB
• maintain and update the Building Emergency Information Book (dangerous goods buildings only).

Deputy Building Emergency Controller

In the absence of the BEC, the Deputy BEC will take over these functions.

Emergency Zone Warden

T.B.A.